Ampersand's Travels...

New Job Opportunity at Ampersand: Office Assistant

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Ampersand Travel specialises in luxury tailor-made tours to the Indian subcontinent, Southeast Asia and the British Isles. We sort the true travel gems from the semi-precious ones and show our clients their chosen destination in a unique and distinctive way. Our aim is to make the holiday planning, as well as the holiday itself, utterly luxurious and fun. Based in Battersea, we are a lively and hardworking team of 11 people with a genuine passion for travel.

We are looking for someone who is competent and spirited to join our team as an Office Assistant. If interested, please send a covering letter and your CV to james@ampersandtravel.com​.

The role will involve assisting in a busy and thriving office environment, supporting colleagues across a range of departments and carrying out general clerical duties:


Finance:

- Supporting the Finance Director in his role, assisting with accounts

- Logging invoices into data system, and Fx conversion where relevant

- Vendor Statement reconciliation

- Accounts & back office filing

- Reconciliation of Director’s expense account

- Company Credit Card reconciliation

- First data renewal – yearly online

- Sage entry level (Debtors & Creditors control account)

- Checking & updating Sales on monthly basis.

- Banking & PDQ reconciliation.


Human Resources (HR):

- Updating staff holiday/leave planner and keeping on file record of holiday requests including sick call records.

- Keeping an updated inventory of items in the office

- Ordering office supplies and keeping on top of stock


General Office and Administrative Support:

- Answering the phone, new telephone enquiries and taking messages

- Writing, posting and addressing client birthday cards from consultants

- Updating the board – clients travelling, departing and returning on a weekly basis

- Writing Questionnaires and Welcome Home letters for clients returning

- Preparing final docs, with sleeves, luggage tags and address labels

- Ordering more luggage tag bags when they run low

- Helping Louisa with maps when needed

- Updating website itinerary database

- Contacting BT for IT support

- Arranging meetings for James/Moiz and putting them in the calendar

- Organising individual monthly catch ups between James and the team

- Being on hand for members of the team with administrative or time consuming tasks

- Banking & Post (cheque & Letter)

- Assisting James in a personal assistant role, prioritising his requests

- Drafting letters when needed

- General office filing, scanning, printing, organising